MINUTES OF THE ECCAI GENERAL ASSEMBLY
At Paris, 7th July, 1995
ATTENDANTS:
Jean Paul Barthes (AFIA)
Ivan Bratko (SLAIS) (Representing also Czech Cybernetic Society)
José Cuena (AEPIA)
Jean Erceau (AFCET)
Baltazar Frankovic (SKS) (SSKI now)
Carl Gustaf Jansson (SAIS) (Representing also Denmark Association)
Gerry Kelleher (AISB)
Jean-Pierre Laurent (ECCAI)
Gabriel P. Lopez (APPIA)
Ramon Lopez de Mantaras (AI Communications)
Nicolaas Mars (repres. NVKI and BAIA)
Johan Moller-Holst (NAIS)
Vadim Stefanuk (SAAI)
Pietro Torasso (AI*IA)
Maria Tóth (John v. Neumann Society)
Wolfgang Wahlster (GI)
Manuel Zacklad (ARC)
1.- CHAIRMAN REPORT
Jean-Pierre Laurent welcomes the attendees to the General Assembly. As first part
of his report he comments on the modernisation of the ECCAI information
distribution, made possible by the introduction of an ECCAI description in the WWW,
including the ECCAI statutes (French and English translation version), the member
associations, and current rules and procedures. This is a preliminary version that
will be refined after new information has been received. It will be possible to
include the Board meetings minutes.
2.- TREASURER REPORT
Nicolaas Mars presents the financial report for the year 1994/95.
ECCAI Financial report 1994/1995 (in ECU)
Starting balance 29-07-1994 67955
INCOME
Interest 600
Refund ECAI94 loan 15000
TOTAL INCOME 15600
EXPENSES
Travel awards 4000
Eastern Europe travel awards 9400
ECAI94 ECCAI General Assembly 415
ECAI94 logo 1060
AI Communications Vol.7 1550
ECCAI Board meetings 6163
ECAI96 preparation 710
Banking costs 173
TOTAL EXPENSES 23471
CURRENT BALANCE 60084
A part of this Current Balance has been committed already:
ECCAI Board meetings 1859
AI Communications Vol. 8 1450
ECAI96 preparation 2400
Secretarial support 1020
TOTAL COMMITTED 6729
EXPECTED BALANCE July 1, 1995 53355
where an expected balance of 53355 ECUs will be available by the end of July. The
Assembly approves this report.
3.- SECRETARIAT ISSUES
Jean-Pierre Laurent presents an homage to Susan Struthers who leaves the Secretariat
of ECCAI after nine years of services from the Istituto per la Ricerca Scientifica
e Tecnologica (IRST) in Trento. A present was given to her in appreciation of all
her years of ECCAI support, applauded by the General Assembly's participants.
Jean-Pierre Laurent comments on the need of a Secretariat that must be paid by
ECCAI although provided by the corresponding Chairman. The estimated budget for
this Secretariat is around 100 ECUs by day with one day of work per week which
means around fifty or fifty five days/year. For the next period, the Secretariat
will be provided by Nicolaas Mars until ECAI-96.
(The secretarial position will be held by Ms. Els van der Heijden. ECCAI's address
will now be:
ECCAI Secretariat
c/o Ms. E.C. van der Heijden
Department of Computer Science
University of Twente
P.O. Box 217
7500 AE Enschede
The Netherlands)
4.- ECAI-96
Wolfgang Wahlster presents the Program Committee for ECAI-96:
Programme Chair:Prof. Wolfgang Wahlster
German Research Center for AI, DFKI GmbH
Stuhlsatzenhausweg 3
D-66123 Saarbrücken, Germany
Tel: +49 681 302.52.52
Fax: +49 681 302.53.41
E-mail: [email protected]
Tutorial Chair:Prof. Werner Horn
Austrian Research Institute for Artificial Intelligence, FAI
Schottengasse 3
A-1010 Vienna, Austria
Tel: +43 1 5353.28.10
Fax: +43 1 5320.652
E-mail: [email protected]
Workshop Coördinator:Dr. Elisabeth André
German Research Center for AI, DFKI GmbH
Stuhlsatzenhausweg 3
D-66123 Saarbrücken, Germany
Tel: +49 681 302.52.67
Fax: +49 681 302.53.41
E-mail: [email protected]
Members:Christer BAckstrom Sweden
René R. Bakker The Netherlands
Wolfgang Bibel Germany
Mario Borillo France
Ivan Bratko Slovenia
Alan Bundy Great Britain
Tony Cohn Great Britain
José Cuena Spain
Robert Dale Australia
Danail Dochev Bulgaria
Floriana Esposito Italy
Boi Faltings Switzerland
Martin Charles Golumbic Israel
Georg Gottlob Austria
Werner Horn Austria
Kimmo Koskenniemi Finland
Sarit Kraus Israel
Ioan Alfred Letia Romania
Joseph Mariani France
Pedro Meseguer Spain
Robert Milne Great Britain
Katharina Morik Germany
Bernd Neumann Germany
Cicile L. Paris Great Britain
Jacques Pitrat France
Francesco Ricci Italy
Tamas Roska Hungary
Stuart Russell USA
Erik Sandewall Sweden
Camilla Schwind France
Vadim Stefanuk Russia
Olga Stepankova Czech Republic
Peter Szeredi Hungary
Jan Treur The Netherlands
Wahlster explains that the workshop coordinating person is from DFKI because this
facilitates coordination with the Program Chair. The Program Committee is approved.
It was also approved to distribute the ECAI-96 reference through WWW.
Next, the question of multiple submission of papers is discussed. Although ECCAI
is in favor of single submission, it was agreed to oblige the person submitting to
different conferences to indicate a preference between the conferences in the case
of double acceptance. This is feasible for ECAI-96 and AAAI-96.
Next, Maria Tóth presents the local arrangements report about ECAI-96. She
distributes information about the conference timetable, tutorials, workshops and
exhibitions. Also the estimated budget is presented, where a surplus of 29170 ECUs
is expected assuming 500 paying attendees where 50% are paying full fee.
It is commented that no time slot is provided in the preliminary timetable for the
General Assembly of ECCAI. After discussion it is agreed to fix the General
Assembly from 12pm to 14pm on Friday 16th. August, 1996.
It is also commented that, may be, it is optimistic to assume 50% of full fee from
non members of ECCAI Associations.
To make the application of the special ECCAI Member Association fee feasible for
the conference it is suggested to oblige to provide a membership list from all the
associations if they want to ensure discounts to its membership. This may be a
condition useful for the purpose of producing a general ECCAI membership in Europe.
5.- ECAIs AND AAAIs
It has been agreed between AAAI and ECCAI that from 1996, AAAIs will be scheduled
in the second half of July and ECAIs in the second half of August
Even with this difference in the conference scheduling it was recommended to keep
the same deadline as AAAI for the Call for Papers, that is around 9 January 1996.
6.- ACAIs
Jean-Pierre Laurent reports about ACAI-95 that he attends himself. He was very
pleased about the results of this course where seventy people attended (fifty
french people), even not being advertised in Amsterdam ECAI-94. ACAI-95 has
actually been successfull. All participants have expressed satisfaction with an
unusual level of enthousiasm...
He considers that the approach followed in this ACAI is very adequate based on:
(1) a strong sponsoring (50% of the budget),
(2) one week including one weekend and
(3) contents focused in a general interest unique topic but large enough, as this
year was algorithmic complexity for AI, where some people from other fields
were interested.
He is positive with respect to ACAI-97 taking into account the ACAI-95 experience.
He suggests that the deadline for the bid for this course be December-95 in such
a way that the course and the corresponding grants be advertised in the ECAI-96.
This may ensure a better diffusion.
7.- AICOMM
Ramon Lopez de Mantaras comments that the situation of AIComm is not good because
too few submissions are received. At present he has received 17 submissions where
8 are accepted plus two invited papers. Also a special issue on AI in Scandinavia
is planned.
AIComm has now been included in the Science Citation Index. However, even the
improvements reported, AISB is reconsidering to fund AIComm. The AISB
representative explains that the financial problems of this organization do not
allow to support AIComm and in an assembly of this association there was a
majority against the continuation of the support for AIComm.
Wahlster says that even considering that the job of Ramon Lopez de Mantaras is
good because the quality of the magazine has been improved, there is a problem
with the AIComm formula because of its ambiguity between a magazine and journal
contents. He comments that AAAI has also problems with the same formula in its
AI magazine. Ramon Lopez de Mantaras may propose a new formula, may be on a line
closer to a journal, at the next meeting of the ECCAI Board.
8.- THE ECCAI REPORT ON THE FUTURE OF AI IN EUROPE
ECCAI should coordinate the writing of this document where two aspects may be
considered: first a survey on what happens and what just happened in AI for
countries, second a synthesis and evaluation in such a way that the existing
successes may induce the support for additional research in different lines and
finally a suggestion about what may be done. Nicolaas Mars will coordinate this
issue.
ECCAI will propose a detailed draft of the report in April 96 to be distributed
between associations to allow its discussion in ECAI-96. Nicolaas Mars volunteers
to coordinate the writing of this report; this offer is accepted by the General
Assembly.
9.- TOWARDS A EUROPEAN AI LIST ISSUES
Nicolaas Mars reports that there is a lack of response by the side of the
Associations because only three answers had been obtained from 25 Associations.
But it is pointed out that this may be no significant at all as not enough
information was provided about the use of this future European AI list, nor
about a standard format for the addresses.
Some members comment that an electronic structure could be more adequate to allow
to get on-line updated versions of lists. Other members of the Assembly
consider that is important to publish a document even keeping this electronic
organization.
10.- ECCAI BUDGET FOR 1995/96
Nicolaas Mars presents the ECCAI budget for 1995/96 which starts from the balance
of 54374 ECUs presented at the previous point. Without taking into account the
profit from ECAI-94, the expected balance on August 96 will be 2474 KECUs but it
is commented that the day before the Assembly the results of ECAI-94 were obtained.
A profit of 18000 ECUs is obtained from ECCAI, so the expected balance for August
1996 will be 20474 ECUs. This balance will be increased in 15000 ECUs when the
ECAI-96 PC loan will be returned.
Budget 1995/96 in ECU:
Starting balance 1 July 1995 54374
INCOME
Interest 800
Profit ECAI94 18000
Total INCOME 18800
EXPENSES
AI Communications vol. 9 2500
Travel awards 5000
Eastern Europe travel awards 10000
ECCAI Board meetings 7000
Banking costs 1000
ECAI96 PC loan 15000
Preparation of ECAI96 3000
Printing Membership list 3000
Secretariat costs 6200
Total EXPENSES 52700
Expected balance August 1996 20474
Maria Tóth asks for an additional loan of 5000 ECUs for the local arrangements
committee that will be returned by ECAI-96. Wolfgang Wahlster says that for the
current year he is going to reduce his needs of money to support the program
committee. The additional loan is approved.
11.- ECCAI TRAVEL GRANT PROGRAM
On behalf of the Board Jean-Pierre Laurent proposes to the Assembly to approve
the criteria to concentrate the travel grants on ECCAI organized events (i.e.
ECAI conferences, ACAI courses and IJCAI conferences when they happen in Europe).
This was accepted by the General Assembly.
José Cuena reports on the submissions received along the years: six submissions
where only two for ACAI-97 that where accepted. Also he comments that through
Jean-Pierre Laurent he was in contact with Priscilla Rasmussen from IJCAI-95 who
asked for support for some European researchers asking for grants to attend this
conference. Given the lack of resources of ECCAI it was agreed to give a symbolic
help based on a 1000 ECUs support of the Eastern Europe researchers belonging to
ECCAI Associations. This money will be taken from the 5000 ECUs budgeted for
Western travel awards that will remain in the same figure of previous years:
4000 ECUs. According to the list sent by Miss Rasmussen, only two researchers were
in this condition; they will receive a 500 ECUs grant each.
12.- ECCAI MEMBERSHIP APPLICATIONS
The acceptance of two new associations was discussed: the ADUIS, an Ukrainian
Association, and ACIA, a new Spanish AI Association from Catalonia. After the
positive report by Stefanuk ADUIS was accepted. José Cuena presented the agreement
between AEPIA and ACIA to share the two Spanish votes proportionally to their
memberships (88 ACIA, 247 AEPIA). After this agreement ACIA is also accepted ACIA.
It was commented also that, to ensure a better accounting of votes distribution
between several associations in a country, an alternative assignement to every
country of ten votes. Also it was remarked that the current state of vote
assignement was unfair to countries with large memberships in its associations.
It was commented that some step-by-step formula could be more adequate and should
be proposed by the Board. No decision to change the current system was taken,
however.
13.- GUIDELINES FOR ECCAI SPONSORSHIP
José Cuena announced that the guidelines for ECCAI sponsorship are available in the
WWW document of ECCAI. Its contents may be summarized in the following criteria:
- ECCAI sponsorship means:
* To use the ECCAI name and logo when advertising the event.
* Members of ECCAI organisation applying to ECCAI's Travel Award fund receive
preferential treatment when applying to go to an event sponsored by ECCAI.
* A discount rate of 25% when advertising the event in AI Communications.
* ECCAI sponsorship confers no direct financial support or liability.
- ECCAI will sponsor any event (conference or course) relevant enough for AI
and/or for European people.
- The AI relevancy dimension is evaluated based on the conference/course contents
and its program committee.
- The European dimension may be evaluated in a double view:
* The European location
* The representation of European know-how in the program committee when the
location is outside Europe
14.- ECAI 2000
It was suggested by Jean-Pierre Laurent that in the bid for ECAI 2000 there should
be specified two additional requirements:
- A significant exhibition about AI, both industrial and academic should be organized,
- A travel grant program for eastern countries members of ECCAI should be an item of
the conference budget (independently of the annual ECCAI budget).
The bid should be published in September or October.
15.- ELECTIONS TO THE ECCAI BOARD
The AFIA delegate reads a letter by the AFIA Board, claiming that the announcement
of the General Assembly was not sent in time. AFIA suggests that the meeting be held,
but the election of Board members is to be postponed.
The majority of the General Assembly decides to carry on with the meeting, as most
have received the announcement in time.
Jean-Pierre Laurent communicated to the assembly his impossibility of continuing
as chairman of ECCAI by professional reasons of change of activity which does no
allow time available.
He proposes as new ECCAI Chairman Nicolaas Mars who has been very active and very
efficient in his responsabilities as treasurer and vice-chairman and now is
providing the ECCAI Secretariat.
Also, Walter Van de Velde has to leave the Board by the same problem of time
availability. It is necessary to vote for a Belgium representative because ECCAI
is a belgian association. Luc De Raedt is presented as a candidate for the
'Belgian' position in the Board.
Both proposals are put to a vote.
The Assembly approved Nicolaas Mars as new ECCAI Chairman with six abstentions.
The rest of the votes are positive.
Jean-Pierre Laurent leaves his place as Chairman of the General Assembly to
Nicolaas Mars.
Nicolaas Mars, the new Chairman, expresses his gratefulness to the General
Assembly for electing him and to Jean-Pierre Laurent for his excellent job as a
Chairman during this year. The General Assembly aclaims with an applause to
Jean-Pierre Laurent.
The Assembly approves De Raedt as new Board member with two abstentions.
It is commented that it is important that two additional persons follow the ECCAI
meetings as observers during this year to ensure that they will be elegible with
experience enough at the ECAI-96 Assembly. The idea to elect them as observers is
meant to avoid this type of elections at intermediate years between ECAI
conferences, where the attendance to the General Assembly is less than to the
ECAI conference Assembly.
After some discussion about the adequacy of the concept of observer, not
considered in the ECCAI statutes, the General Assembly approves to vote for two
observers. Five candidates are proposed as candidates for observers:
Wolfgang Wahlster (Germany)
Carl Gustaf Jansson (Sweden)
Helder Coelho (Portugal)
Gerard Kelleher (AISB U.K.)
Piero Torasso (Italy)
Each vote may contain two names. After the vote of 28 votes, the following results
are obtained:
Votes
Wahlster 13
Jansson 6
Torasso 4
Coelho 3
Kelleher 2
It is concluded that Wahlster and Jansson are observers at the ECCAI Board
meetings during the period until the Assembly of ECAI-96.
Without any other business to deal with, the session is closed at 17h40 min.
Last updated 1996-06-01.